Planning guide
Planning a corporate event in Malta
Malta punches far above its weight for corporate events: EU timezone, English-speaking vendors, 300 days of sun, and venues that out-photograph any hotel ballroom: 400-year-old vaults for product launches, seafront terraces for summits, private boat charters for incentive days. Flight time from most European hubs is under three hours, which is why offsites keep landing here.
A rough guess at budgets: €150 to €350 per attendee for a full-day event with venue, AV, catering and one activity block; €80 to €150 for an evening reception. The operational trap is coordination, not cost. A summit touches five vendor categories minimum, and herding them over email is a full-time job for two weeks. A shared plan with every supplier in one place makes it lighter.
An example company event plan
Drafted by our planner from simple starting points: 120 guests, about €18,500, anywhere in Malta. Each part has one real listed business. Change anything and the plan redraws here.
Parts
About €8,260 of €18,500 for 120 guests, leaving about €10,240
about €2,400
€5,850 set aside
about €2,550
€5,850 set aside
about €500
€1,950 set aside
about €1,500
€1,950 set aside
about €380
€1,950 set aside
A guess from public prices in Malta, not a quote. Contact them for the real price.
How the €18,500 splits
- Venue€5,850
- Caterer€5,850
- DJ or music€1,950
- Photographer€1,950
- Transport€1,950
- Buffer€930
The day, roughly
- 08:30Registration and coffee
- 09:30Opening session
- 19:00Guests arrive
- 19:30Food served
- 20:30Group photos
- 21:00Music and dancing
- 23:00Transport home
Saves it to My plans on this device and opens it. Set your date, swap any pick and type in real prices. We never contact vendors for you.
- 250
- listed businesses that could suit it
- 6
- kinds of supplier in the plan
- 6
- towns covered
- Rough
- price guesses, not quotes
- Typical guests
- 30 to 300
- Rough budget
- €5k to €40k
- Book ahead
- 2 to 4 months
- Rough per guest
- €150 to €350 / day
What a corporate event might cost
Rough guesses for planning, not quotes. See each kind of supplier for the public prices behind them.
Where the budget goes, for example €18,500 for 120 guests
The split our planner uses to draft corporate event budgets. A starting point, not a rule.
Three rough budget levels
Team day
about €6,500
40 guests · about €163 a guest. Offsite venue, team olympics, dinner
Summit
about €18,500
120 guests · about €154 a guest. Vaults + AV, catering, activity block, gala dinner
Flagship
about €40,000
250 guests · about €160 a guest. Multi-day: conference, harbour transfers, gala, partner program
A guess from public prices in Malta, not a quote. Contact them for the real price.
How to plan it in six moves
Lock the anchor
Date + venue first. It fixes the guest ceiling and about 30% of the budget. Everything else flexes around it.
Draft the full plan
Let the planner draft every category at once so you see the whole rough budget before committing to any single piece.
Shortlist two or three per category
Compare rough price guesses and what each one offers side by side. The plan shows them in one view.
Contact them yourself
Send each shortlisted business the same brief: date, guests, budget. Type the prices they give you into your plan and the budget updates.
Confirm & invite
Mark what you have booked, then share the RSVP link: meal preferences and allergies collect in one list.
Run the day from the timeline
Every vendor, time and contact in one run-of-show. The week-before panic is a checklist, not a crisis.
A sample corporate event run-of-show
The template the planner starts every corporate event from, fully editable in your plan.
Morning
- 08:30
Registration & coffee
- 09:30
Opening session
Afternoon
- 12:30
Networking lunch
- 14:00
Team activity
Evening
- 18:30
Drinks reception
- 20:00
Gala dinner
The vendors you'll need
Venues
Listed: Palazzo Parisio · rough guess from €800
33 listed
Caterers
Listed: Corinthia Caterers · rough guess from €4,800
23 listed
Activities
Listed: Can You Escape? Malta · rough guess from €2,650
23 listed
DJs & Music
Listed: Goodear Entertainment · rough guess from €200
17 listed
Transport
Listed: Dacoby Chauffeur Service · rough guess from €250
15 listed
Drinks & Bar
Listed: Damian's Cocktails · rough guess from €2,150
10 listed
Listed businesses that could suit a corporate event
Browse all
Where to host it
Corporate Event questions, answered straight
What does a corporate event cost per attendee in Malta?
As a rough guess: a full day with venue, AV, lunch and an activity €150 to €350 per person; an evening reception €80 to €150. Ask each venue and supplier for real prices.
Which venues handle production (AV, staging, streaming)?
Ask each venue directly about rigging points, power and blackout before you shortlist it. Hotels with conference rooms usually have in-house AV; historic venues often need it brought in.
What team activities actually work for mixed groups?
Boat charters (the reliable crowd-pleaser), team olympics on private grounds, wine-cellar tastings, and kayaking for smaller adventurous teams. Split-track afternoons (one active, one relaxed) keep 100+ person groups happy.
How do we handle invoicing and procurement?
Send every supplier the same written brief and ask for an itemised written offer, so the answers compare. Keep the prices they give you in your EventPlanly plan; EventPlanly itself does not handle quotes, contracts or invoices.
How much lead time does a summit need?
8 to 12 weeks for 100+ attendees: 2 weeks to lock the venue, 2 to 3 for catering and AV quotes, the rest for logistics and delegate comms. Under 50 people, 4 to 6 weeks is workable.
A few minutes from now, this guide becomes your plan
The planner drafts your corporate event (vendors, timeline and a rough budget) from this guide. Every pick is swappable and every price is a rough guess you can overwrite.